41 Best Time Off Request Form Templates

1. Clear fields and prompts
Ensure the template includes essential fields such as employee name, department, dates requested, type of time off, and reason. Use dropdowns for common options and date pickers to reduce errors and expedite processing.

2. Standard approval workflow and signatures
Design the form to reflect the approval path (supervisor, HR, etc.) with space for approver comments and timestamps. Include a final status section and automatic notification to the employee when decisions are made.

3. Compliance and data privacy
Incorporate disclosure about data handling and retention, and limit sensitive information to what is necessary. Use role-based access so only authorized personnel can view and modify the form data.