28 Best Potluck Sign-Up Sheet Templates

1. Clear header and event details
Include the potluck date, time, location, and theme at the top of the template so participants know exactly what to sign up for and can plan accordingly. Use simple prompts to guide what to list such as dish name, category, and any dietary notes.

2. Encourage balanced dish types and quantities
Add a quick note or sections prompting a balance of appetizers, mains, sides, desserts, and beverages, along with suggested quantities. This helps ensure variety and adequate amounts; consider a cap or recommended portion counts per person.

3. Easy sign-up and follow-up process
Provide fields for name, contact method, dish name, and any special instructions, plus a method for participants to see what others are bringing. Include a brief reminder for updates if plans change and a quick way to confirm completion of their sign-up.