41 Best Personal Reference Letter Templates

1. Personalize with Specific Examples This template should include concrete anecdotes or metrics that demonstrate the candidate’s character and abilities. Use short, targeted stories that align with the role or purpose of the letter to make it credible and memorable.

2. Align Content to the Recipient Needs Highlight strengths that are most relevant to the opportunity and provide context for why they matter. Connect each trait to outcomes you’ve observed, and avoid generic praise that could apply to anyone.

3. Keep Professional Tone and Contact Details Use a respectful, formal tone and conclude with how the recipient can verify details—include your contact information and availability for follow-up. This ensures credibility and makes it easy for the reader to follow up.