16 Best Mileage Log Templates

1. Standardize data fields Ensure the template captures essential details such as date, starting mileage, ending mileage, total miles, purpose, and business versus personal use. This consistency makes auditing easier and reduces missing information that could affect reimbursements or deductions.

2. Include validation and formulas Use built-in checks and automatic calculations for total miles and reimbursement amounts. Protect formulas to prevent accidental edits and clearly label units to avoid calculation errors.

3. Plan for retention and compliance Keep templates organized by year or project and require responsible party initials or a signature. Store digital copies securely and retain records for the recommended tax and audit periods.