50 Best Meeting Request Email Templates

1. Clear Subject and Purpose
Include a concise subject line and begin the email with the meeting’s purpose in one sentence. This helps the recipient quickly understand why you’re reaching out and increases the chance of a timely reply.

2. Propose Specific Times and Alternatives
Offer 2-3 time options with time zones and a brief agenda. This reduces back-and-forth and speeds up scheduling.

3. Call to Action and Next Steps
End with a clear request (confirm a time, attach materials, or share availability) and outline the expected duration and format of the meeting. This sets expectations and streamlines preparation.