43 Best Leave Of Absence Letter Templates

1. Clarity of Purpose The letter should clearly state the reason for the leave, the expected start and end dates, and any impact on duties or coverage. Include a brief plan for how responsibilities will be handled in your absence.

2. Include Key Details Provide your contact information, the supervisor or HR contact, and any required documentation or approvals. Mention any shifts, projects, or deadlines that may be affected to help with seamless planning.

3. Professional Tone and Formatting Maintain a respectful, concise tone and use a standard business letter format. Keep the template adaptable by including placeholders for dates, names, and dates of return so it’s reusable for different requests.