41 Best Landlord Reference Letter Templates

1. Include key details Gather the tenant’s full name, rental period, property address, and payment history, and clearly state their tenancy status. Provide verifiable facts and avoid vague statements to enhance credibility.

2. Use a professional tone and structure Write in a formal, respectful tone with a clear opening, body, and closing, and include contact information for verification. Ensure all statements are accurate and avoid subjective judgments.

3. Obtain consent and offer customization Get written consent from the tenant to share their information and offer to tailor the letter for different prospective landlords or rental applications. Provide a brief disclaimer about the letter’s purpose and potential verifications.