61 Best Incident Report Templates

1. Standardized Fields Use a consistent set of fields (date, time, location, people involved, witnesses, incident type, severity, actions taken, follow-up) to ensure all reports capture the same essential details. This improves searchability, comparability, and completeness across incidents.

2. Clear Notification and Escalation Include designated recipients, timeframes for reporting, and escalation steps for severe incidents to ensure timely response and accountability.

3. Accessibility and Version Control Store templates in a central, accessible location with controlled edits and version history to prevent outdated forms from being used and to track changes over time.