37 Best Communication Plan Templates

1. Define audiences and channels
Identify all stakeholders and specify their preferred contact channels in the template so messages reach the right people consistently. Include roles, responsibilities, and contact details to avoid miscommunication.

2. Specify cadence and ownership
Assign a communication owner and set a regular update schedule to prevent gaps and confusion. Outline when and what will be communicated (milestones, risks, decisions) to keep everyone aligned.

3. Include templates for key messages
Provide ready-to-use templates for kickoff, progress updates, and issue alerts to ensure consistency and speed. Allow for quick customization to fit different scenarios without losing clarity.