38 Best Character Witness Letter Templates

1. Clarity of Purpose and Audience
Clearly state the letter's purpose and tailor the content to the recipient, such as a judge or school administrator. Introduce your relationship, how long you’ve known the person, and align traits and examples to the criteria the audience cares about.

2. Specific, Honest Examples
Provide concrete, dated anecdotes that illustrate character rather than generic praise. Focus on observable behavior, impact on others, and relevance to the situation, avoiding exaggeration or unverified claims.

3. Professional Format and Compliance
Use a formal letter format with proper salutation, signature, and contact information. Be truthful, respectful, and avoid including inappropriate or irrelevant information to ensure admissibility and credibility.