39 Best Bill Of Lading Templates

1. Standardize header and required fields
Ensure the template includes all essential elements such as shipper, consignee, notify party, vessel/voyage, port of loading and discharge, description of goods, quantity, weight, cube, marks and numbers, container numbers, and freight terms. This helps prevent missing information that could delay processing or cause disputes.

2. Include data integrity and validation
Build in field validation and controlled lists for key data (dates, ports, HS codes, units, and terms like prepaid/postpaid). This minimizes errors, improves downstream processing, and facilitates accurate billing and customs clearance.

3. Version control and archival
Use versioned templates with clear change logs and designate an owner. Store templates in a shared, auditable repository so you always use the current form and can trace past versions if needed.